Hiring or Buying your Exhibition Stand


If you are new to exhibiting you are probably wondering whether to hire or buy an exhibition stand.  The stand will probably make up the bulk of your event budget so it’s important to consider this carefully.  The factors affecting this decision will be:

  • Budget
  • How many shows you intend to go to
  • Whether or not you want to self-build

Hiring a stand will be a smaller cost than buying one, however if you intend to go to more than 3 shows it may be better to buy one. There is the initial up-front cost, but the stand can be reused for multiple shows making the cost per show lower.  Generally, if you hire a stand, the contractor will build and dismantle it for you, saving you the stress of doing it yourself.  However, if you buy a stand, you can build it yourself, saving the cost of employing a contractor.


Advantages of Hiring a Stand


Lower cost

If you plan to go to less than 3 shows a year it probably makes sense to hire a stand as you won’t have the need to reuse it several times.  This is also the best option if you have a consistent annual budget which will allow for the stand hire but not the big investment to buy it.

Stress-free exhibiting

Hiring a stand can be the simplest solution to exhibiting.  Most reputable stand contractors will offer a complete end-to-end service, in which design, build, breakdown and storage are taken care of.  The team will have the expertise to manage the whole process and solve any problems that might crop up along the way.


Hiring your stand enables you to have a completely fresh look for every event, you are not tied to building the same stand show after show.  This allows you to create something tailored to the audience for a specific event that will really stand out.  

No transport or storage

Exhibition stands can be bulky to transport and store, and custom built stands may require proper storage which can really add to your budget.  If you hire a stand you won’t have this problem, the contractor will transport it to the venue and take it away afterwards, saving you the hassle of finding somewhere to keep it.

Sustainable exhibiting

Rental stands are a sustainable solution as the hardware is used multiple times by different companies for 15 years.  Custom modular stands can be reconfigured to suit any space or design making them an adaptable and sustainable option.


Advantages of Buying a Stand


Cheaper across multiple shows

If you plan to exhibit at several trade shows it makes sense to buy a stand.  The cost can be divided per show so the more you attend, the cheaper the stand per show and the better the return on investment (ROI).

More control

Once you own your stand you are in charge of it, you can put it up and dismantle it when it suits you and you don’t need to rely on contractors to do it, which will result in saving money.  Most custom modular stands are pop-up in nature so very easy and quick to assemble.  However, if you want contractors to build your stand, most will offer this service even if you buy a stand.

Stands can be updated

Just because you buy your stand, it doesn’t mean you can’t update it for future shows.  If you change your branding or messaging you can simply change the graphic panels.  We will help you reconfigure your stand free of charge for future shows to give you a fresh look.


Once you own your own stand you can use it in a range of settings.  This gives you the versatility to try out a number of shows without the cost of hiring a stand each time.  You may be able to reach new audiences by attending an event that you wouldn’t otherwise have done, generating new leads and brand exposure.



What Black Robin Exhibits Offer


If you choose to hire a stand from us we will provide the hardware free of charge, saving you a lot of money.  Included in the price is:

  • The whole stand structure
  • Project Management
  • Professional installation and dismantle
  • Floor-to-ceiling custom graphics
  • Lifetime free design
  • Free storage of graphics

Our pricing plan is as cost-effective as buying an exhibition stand. Once you’ve bought your graphics, you can hire the hardware from us at no cost as many times as you like. The only expense will be in the project management, transport, installation and dismantle. Your stand gets more cost-effective each time you exhibit.

The stand is fully customised to your brief, our designers will work with you to produce something unique and eye-catching.  The graphics are yours to do with as you wish, or we will store them for you for nothing.  We will also redesign them for free for future shows.


Hire or Buy?

There are advantages of both hiring and buying an exhibition stand, the choice you make really depends on your budget, how many times you plan to exhibit and whether or not you want to self-build.  For help with your exhibition stand call us on 0800 019 2141 or email design@exhibition-stands.com

Bespoke Design With Your Branding